Fee ledger + chase list + receipts
TutorPe is your mobile fee register: who paid, who is overdue, PDF receipt on WhatsApp — sent from your own number, not a separate bot parents do not recognize.
Coaching · home tutors · academies · Delhi, Mumbai & all India
Free Fee Management Software for Tutors & Academies in India
TutorPe is a free fee management app built first for home tutors and small–medium coaching centres (20–200 students) on WhatsApp. Same ledger also fits yoga, dance, music, martial arts, art, sports academies, and paid study halls (seat rent, not book issue). See overdue fees on day one, send reminders in one tap, and let Fee Intelligence AI rank who to call first — setup in under 2 minutes, no credit card.
No Play Store download · Works as PWA on Android & iPhone
app.tutorpe.in/dashboard
Students
127
Overdue
₹48,500
Collected
₹2.15L
A
Arjun Verma
₹2,500/mo
15 days overdue
S
Sneha Kumari
₹1,800/mo
Due today
R
Rahul Yadav
₹3,000/mo
Paid ✓
Fee software for academies — and paid study halls
Core product stays tuition fee management for tutors and coaching centres. The same WhatsApp reminders and PDF receipts also work for Indian studios and academies (monthly memberships, batch fees, packages) and for reading-room libraries that collect seat rent by shift — not book issue, not a floor-plan ERP. Pick your type at signup; coaching accounts stay coaching.
- Yoga studio fee software
Monthly memberships, package fees & workshop charges — WhatsApp reminders without awkward follow-ups.
Free fee app → - Dance academy fee app
Age batches, style groups, costume & annual day fees — one dashboard for every dancer.
Free fee app → - Music class fee management
1-on-1 lessons & group batches — track who paid for vocals, guitar, or tabla.
Free fee app → - Martial arts academy software
Karate, taekwondo, boxing — belt batches, quarterly fees, grading & uniform charges.
Free fee app → - Art & craft class fees
Workshops + regular classes — material fees and monthly studio fees in one ledger.
Free fee app → - Sports & cricket academy fees
Players, kit & jersey, tournament fees — sports classes software that runs on your phone.
Free fee app → - Study hall / library seat fees
End UPI screenshot fights — PDF receipt after pay. Seat rent by shift, locker extras optional.
Free fee app →
Deep guides: How TutorPe helps yoga, dance & martial arts · Music class fee software · Sports & cricket academy fees · Study hall seat fees
Also for academic coaching: maths tutors, science, English, and city-wise pages.
Three ways Indian tutors lose money every month
If you still use a paper register or an Excel file on your phone, you've probably hit at least one of these — and each one costs real rupees, not just time.
The register says ₹0 — the parent says they paid
It's 10 PM. A parent texts: "Maine pichle mahine fees de di thi." You flip through 200 handwritten pages. No entry. Did you forget to write it, or did they pay in cash and you lost the receipt? One dispute can cost you ₹2,500 and the student's trust.
₹500 cash, ₹1,800 UPI, ₹3,000 — which month was that?
When 80 parents pay through cash, PhonePe, and Google Pay on different dates, your brain becomes the only database. Last month you under-counted ₹18,000 in collections because three UPI screenshots never made it into the notebook.
Chasing fees feels worse than teaching
You send "fees pending hai" on WhatsApp and wait. Some parents reply in 2 days. Some ignore. You spend 45 minutes every Sunday calling the same five families — and still miss ₹6,000 in overdue fees every month.
Why TutorPe
Built for Indian tutors — not another WhatsApp bot
Simple fee ops on your phone: ledger, reminders from your WhatsApp, receipts, and AI-ranked follow-ups — for coaching and skill academies alike.
Yoga, dance, coaching — real fee models
Monthly memberships, quarterly martial-arts fees, costume charges, course packages — skill academies and coaching centres pick their mode at signup. Not school ERP fields you will never use.
Free core for growing batches
Core fee management stays free with unlimited students on the essentials — reminders, ledger, receipts, and Fee Intelligence. Built for 20–200 learners on one phone.
Fee Intelligence AI
See who to call first: 30+ days overdue, fees due this week, and at-risk students (pending fees + poor attendance) — ranked on your dashboard with a short chase plan.
Still on Excel or a heavy ERP? TutorPe vs Excel · vs traditional ERPs
₹48,500
avg overdue visible on day one
6 hrs
saved weekly on fee follow-ups
2 min
to send first WhatsApp reminder
WhatsApp fee reminders, partial payments, PDF receipts — one app
TutorPe replaces your fee register with a mobile dashboard built for Indian coaching centres and skill academies. Track who paid ₹500 today and who still owes ₹2,500, send bulk WhatsApp reminders without spam risk, and download income reports when CA season hits.
Digital fee ledger — see overdue in 5 seconds
127 students, 4 batches, one dashboard. Filter by batch, sort by overdue days, tap WhatsApp — no register flipping.
Replaces paper registers and messy Excel tabs on your phone.
- Arjun V. · Batch A₹2,500 · 15d late
- Sneha K. · Batch B₹1,800 · due today
- Rahul Y. · Batch A₹3,000 · paid
Record ₹500 partial payment → share PDF receipt on WhatsApp
Parent paid half now? Log the exact amount. Balance stays visible. Branded PDF receipt goes to their WhatsApp in one tap.
Ends "I already paid" arguments with dated proof.
Payment recorded · ₹500 of ₹2,000
Balance: ₹1,500 · March 2026
→ PDF receipt shared on WhatsApp
More built-in tools
Fee Intelligence AI
Ranks who to chase first — 30+ days overdue, at-risk (fees + absences), due this week.
Bulk Remind All
Remind every overdue parent safely — one WhatsApp at a time with built-in pauses.
WhatsApp reminders + AI writer
One tap opens WhatsApp. Or tap ✨ for a polite Hinglish message you can edit.
Partial payments
₹500 today, ₹2,000 later — balance tracked until the month clears.
Payment history
Every payment — date, amount, cash or UPI, which month — searchable per student.
Attendance + parent alerts
Mark attendance in seconds. Absent? Parent gets WhatsApp. Feeds at-risk badges.
Income reports
Monthly collection charts, batch-wise breakdown, downloadable PDF income reports.
Broadcast messages
Holiday notice, test schedule — compose once, open WhatsApp for each batch.
Excel import & export
Import your student list from Excel. Export anytime — your data stays yours.
Hybrid batch fees
Package fees for juniors or multi-subject batch fees for seniors — both at once.
One-time fees
Grading, costume, kit, material or admission fee — tracked per student, separate from the monthly fee, with its own receipt.
Membership + pause
See valid-till and classes left. Pause reminders for travel or off-season — due date does not jump.
Full feature list — ₹0 forever
No tiers or upsells. Everything below ships in the app today. AI message writer: 20 credits/month. Fee Intelligence AI, receipts, and reminders are unlimited.
- Digital fee ledger & overdue dashboard
- Partial payment tracking with balance
- Branded PDF fee receipts
- One-time fees — grading, costume, kit, material, admission
- Membership valid-till, classes left, pause / freeze
- Belt, grade and skill level on the student card
- Siblings on the same parent WhatsApp — shown together
- Share receipt PDF on WhatsApp
- Payment history per student
- One-click WhatsApp fee reminders
- Bulk Remind All (Safe Mode)
- AI message writer (20 free/month)
- Fee Intelligence AI — who to chase + AI insight
- At-risk badges (fees + attendance)
- Attendance marking + absence alerts
- Holiday & broadcast composer
- Income charts & PDF reports
- Class schedule calendar
- Excel import & export
- Works on phone — install as PWA
- Free forever — no credit card
Partial payments, bulk remind, Fee Intelligence AI — daily workflows
What tutors open every morning: overdue totals, who to chase first, and WhatsApp reminders from their own number.
Fee dashboard
₹48,500 overdue visible at a glance
Overdue amount, collection rate, and Fee Intelligence AI chase list with AI insight.
Fee Intelligence AI
Top 3 to chase ranked automatically
Urgent overdue, at-risk students, and a 2-line Hinglish chase plan — free, no credits.
Partial payments
Balance visible on student profile
Record ₹500 today, ₹1,500 later — balance tracked until the month clears.
Bulk WhatsApp remind
Safe mode avoids WhatsApp spam flags
Remind all overdue parents safely — one at a time, with built-in pauses.
PDF receipt share
Receipt in under 10 seconds
Generate a branded receipt and share the PDF file on WhatsApp instantly.
At-risk alerts
15+ days overdue OR weak attendance
Students with late fees and 2+ absences in 14 days flagged on your dashboard.
Fee Intelligence AI
Who to chase first when 12 parents owe fees
Most tutors waste Sunday calling the wrong parents. Fee Intelligence AI ranks urgent overdue (30+ days), at-risk students (fees + 2 absences in 14 days), and due-this-week fees — then writes a 2-line Hinglish chase plan. Cached on our servers; does not touch your 20 AI message credits.
Need the parent message itself? The AI Message Writer (✨ button) drafts fee reminders, holiday broadcasts, and absence alerts in English or Hinglish — you edit and send from your WhatsApp number.
Research guide: How Fee Intelligence AI helps centres · Who to chase first — priority guide
- 01
Fee Intelligence AI (free, unlimited)
Dashboard card counts urgent overdue, due-this-week, and at-risk students. Ranks top 3 to chase and adds a 2-sentence Hinglish plan. Cached — does not use your 20 message credits.
- 02
AI Message Writer (20/month)
Fee reminders, holiday broadcasts, absence alerts — professional English or casual Hinglish. Tap the ✨ button, edit, send from your WhatsApp number.
- 03
At-risk rules (no AI needed)
15+ days overdue, or 2+ absences in 14 days, or 7+ days overdue plus 1 absent — flagged automatically so you call before they stop coming.
From Mahendragarh to Gurgaon — tutors & coaching centres on TutorPe
Real feedback from owners — support, fee reminders, and time saved on follow-ups.
“Bahut accha — sabse acchi baat ye hai ki supportive team saath mein help karti hai. I found it excellent.”
“TutorPe is very useful for managing tuition students and fee records. Simple interface and helpful features for teachers — a good platform for tuition management.”
VK
Vijender Sir
Wisdom Coaching School Academy · Gurgaon
Gurgaon coaching academy · teacher feedback
“I used to spend Sunday evenings calling parents. Now Bulk Remind All does it in 20 minutes. Last month I recovered ₹12,400 in overdue fees I would have written off.”
RS
Rajesh Sharma
Sharma Maths Classes · Delhi
Saved 6 hours/week · recovered ₹12,400
“80 students, 2-minute fee check every morning. PDF receipts stopped three "I already paid" fights this term. Parents trust the WhatsApp PDF more than my register.”
PD
Priya Deshmukh
Deshmukh Science Academy · Pune
Fee check: 2 days → 2 minutes
“Fee Intelligence AI told me to call Rahul's dad before he stopped attending — fees 22 days late plus 3 absences. One call, ₹4,500 collected. No useless features, just fee work.”
AM
Amit Mehta
Mehta IIT Foundation · Jaipur
₹4,500 recovered from 1 at-risk call
Pricing
₹0/ forever
Unlimited students. No credit card. No UPI charges. Full app — see complete feature list.
Try TutorPe free — 2 min setup
- Unlimited students
- Fee Intelligence AI (unlimited)
- WhatsApp reminders & bulk remind
- 20 AI message credits/month
- Partial payments + PDF receipts
- Excel import & PWA install
Comparing paid apps? How TutorPe compares to other fee apps
Guides for WhatsApp fee reminders, coaching centres & academies
Indexable articles — fee receipts, overdue chase order, Excel alternatives, and Hindi how-tos.
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- All fee management articles for tutors & academies in IndiaBlog index
- Free online tools for tutors & academies (receipts, attendance, tax, yoga/dance fee planners)Tools hub
What is TutorPe?
TutorPe is free fee management software for tutors, coaching centers, and skill academies in India. It replaces paper fee registers and Excel sheets with a mobile dashboard: track monthly tuition fees, send WhatsApp payment reminders, record partial payments (₹500 today, rest later), generate PDF receipts, and use Fee Intelligence AI to rank who to chase when fees are overdue.
Built for centres with 20–200 learners — home tutors and small coaching first, then science batches in Pune, yoga studios, dance & music academies, martial arts, art, sports/cricket, and paid study halls that collect seat rent. Choose your type at signup for the right labels. Coaching stays coaching. Parents do not download any app; they receive WhatsApp messages and PDF receipts from your number.
Page updated
Popular in these cities
- Fee management · Delhi NCRhome tutors & IIT-JEE coaching batches
- Fee management · Mumbaismall tuition classes in Andheri, Borivali, Thane
- Fee management · Bangaloreweekend coaching centres & school tutors
- Fee management · Punescience & maths institutes with 50–150 students
- Fee management · Jaipurcompetitive exam centres tracking monthly fees
- Fee management · LucknowHindi-medium tuition classes on WhatsApp
- Fee management · Hyderabaddance & music academies with batch-wise fees
- Fee management · Chennaisports & martial arts coaching centres
How TutorPe works
- 1.
Sign up free
Create your account at tutorpe.in in under a minute. No credit card.
- 2.
Add students
Enter name, parent WhatsApp number, and monthly fee — or import from Excel.
- 3.
Send reminders
Tap once to remind overdue parents on WhatsApp. Track who paid instantly.
TutorPe vs notebook vs Excel — fee tracking comparison
Why tutors switch from paper registers and spreadsheet fee registers to a WhatsApp-integrated fee app.
| Feature | Paper notebook | Excel register | TutorPe |
|---|---|---|---|
| WhatsApp fee reminders | No | No | Yes — one click |
| Bulk remind all overdue | No | No | Yes — safe mode |
| Partial payment tracking | No | Manual | Built in |
| Overdue fee dashboard | Manual counting | Manual formulas | Automatic |
| Fee Intelligence AI | No | No | Free — no credits |
| PDF receipt + WhatsApp share | No | Manual | Built in |
| Payment history per student | Pages to flip | Spreadsheet rows | Built in |
| At-risk alerts (fees + attendance) | No | No | Free |
| Works on phone | Yes | Hard to use | Built mobile-first |
| Cost | Free | Free | Free forever |
Digital fee receipts guide · WhatsApp fee message templates · Home tuition & part-time tutor guide · Tuition fee manage kaise karein (Hindi) · Fee collection guide (2026) · Small coaching center fee management · Yoga, dance & martial arts academies · Music class fee software
Tuition fee managementCoaching fee management softwareWhatsApp fee remindersBulk fee remindersPartial payment trackingDigital fee receiptsPDF fee receipt WhatsAppCoaching center software IndiaHome tuition fee appCourse package fee tracking
Built for Indian tutors
TutorPe helps coaching centres, home tutors, and studios track fees, send WhatsApp reminders, and share PDF receipts — without messy registers. Made in India, runs on your phone as a PWA, stays free for small centres. Questions? Contact us · support@tutorpe.in
Quick answers: fee app for tutors & academies
Direct answers for coaching and studio fee tracking, WhatsApp reminders, and overdue follow-up in India.
Tuition fee overdue — who to chase first?
Priority order that works for most Indian coaching centers: (1) students 30+ days overdue who still attend class, (2) at-risk — fees pending plus weak attendance, (3) due this week before they become overdue.
- 30+ days overdue = urgent phone or WhatsApp
- At-risk = fees + 2+ absents in 14 days — call before they stop coming
- Due this week = polite reminder before month-end rush
- TutorPe Fee Intelligence AI ranks this automatically on your dashboard
What is Fee Intelligence AI on TutorPe?
Fee Intelligence AI is a free dashboard card for tutors. It counts urgent overdue, due-this-week, and at-risk students, ranks the top 3 to chase, and adds a short AI insight in Hinglish.
- Uses overdue days + attendance patterns — not guesswork
- AI insight is cached — fast and does not use your 20 message credits
- Works alongside one-tap WhatsApp reminders and bulk remind
- Free unlimited — built for 20–200 student coaching centers
How do I track grading, costume, kit or material fees separately from monthly fees?
Skill academies collect two kinds of money: a recurring monthly or package fee, and one-time charges like belt grading, costume, kit, material, exam or admission fee. TutorPe keeps them separate so the monthly cycle never gets distorted.
- Add a one-time fee on any student — grading, costume, kit, material, exam, admission
- Collect it fully or in parts, in cash or UPI, on its own date
- Monthly due date, overdue list, and WhatsApp reminders stay untouched
- Every collection gets its own PDF receipt with your institute logo
- Fee names change with your academy type — a dojo sees grading, a dance studio sees costume
How do I pause fees, track membership expiry, and see classes left?
Optional academy tools sit behind one extra row on the student. Coaching users who never open it see no change.
- Membership valid-till shows on the student card — Ends in 5d when it is close
- Class packs show 6 of 10 left from this month's attendance
- Pause 2 weeks or 1 month hides overdue reminders — due date does not move
- Belt / grade / level is a tap on presets
- Same parent phone = siblings, shown automatically
Is TutorPe free for tutors?
Yes — TutorPe is 100% free for tutors, coaching centers, and skill academies in India. No credit card, no trial, no hidden charges.
- Unlimited students
- WhatsApp fee reminders & bulk remind
- Partial payments + PDF receipts
- Share receipt PDF on WhatsApp
- Fee Intelligence AI + at-risk alerts
- Payment history & income reports
- Attendance & Excel import
What does a fee management app for tutors do?
A fee management app for tutors replaces paper registers and Excel sheets with a phone-friendly system to track who paid, who is overdue, and when to remind parents.
- Track monthly fees per student
- Record full or partial payments
- Send WhatsApp reminders in one tap
- Generate & share PDF receipts
- See overdue students and payment history
- Fee Intelligence AI — who to chase first
How is TutorPe different from a notebook or Excel?
Notebooks and Excel cannot send WhatsApp reminders or show overdue fees automatically. TutorPe is built for tutors who collect fees on mobile.
- Notebook: manual entries, no reminders, easy to lose data
- Excel: hard on phone, no WhatsApp integration
- TutorPe: mobile-first, reminders, dashboard, free forever
Is there fee management software for dance, music, yoga, or sports academies in India?
Yes. TutorPe is free fee management software for Indian skill academies — yoga studios, dance schools, music classes (vocals & instruments), martial arts dojos, art studios, and sports/cricket academies.
- Batch-wise monthly fees or full course packages
- WhatsApp fee reminders from your number — parents do not need an app
- Partial payments, PDF receipts, attendance, overdue dashboard
- Choose your academy type at signup — labels fit your studio, same data model
- Works on Android & iPhone as a PWA — no Play Store required
Can a study hall or reading-room library use TutorPe for seat rent?
Yes — if you collect monthly seat rent from UPSC/SSC/NEET members, not book issue. Member says they paid; you cannot find the WhatsApp screenshot — that fight ends with a PDF receipt. TutorPe is a fee tracker, not a seat-map or QR library ERP. Home tutors and coaching centres keep their own institute type.
- One hall all day? One Full day batch. Three shifts? Morning / Evening / Night as three batches
- Optional seat number (label only) + locker extra only if you charge it separately
- WhatsApp reminders and a PDF receipt after UPI — no screenshot chase
- Free landing page: tutorpe.in/for/library
What is the best app to collect music class fees on WhatsApp?
For small music academies in India, the best free option is an app built for fee collection on mobile with one-tap WhatsApp reminders — not a heavy school ERP.
- TutorPe tracks each student’s monthly or package fee
- One tap opens WhatsApp with a polite reminder you can edit
- PDF receipt after payment — ends “I already paid” disputes
- Fee Intelligence AI ranks overdue students to call first
FAQ — TutorPe fee app
Pricing, WhatsApp reminders, Fee Intelligence AI, and data safety.
Add your first student in 2 minutes
Import from Excel or add manually — send your first WhatsApp fee reminder today. Free for tutors, coaching centres, and academies in Delhi, Mumbai, Pune, Jaipur, and all of India.
No credit card · No Play Store · PWA install from Chrome